Privacy Policy
Last updated: October 2026
KidsPace Code Ltd (ACN 613 876 261) ("KidsPACE Code", "we", "us") is committed to providing quality services to you. This policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The APPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of the Office of the Australian Information Commissioner at www.oaic.gov.au.
What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include names, addresses, email addresses and phone numbers.
This Personal Information is obtained in many ways, including correspondence, by telephone, by email, via our website www.kidspacecode.org.au, from media and publications, from other publicly available sources and from third parties. We are not responsible for the content or privacy practices of third-party websites linked from our site.
We collect your Personal Information for the primary purpose of providing our services to you, providing information to the organisations we work with, and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
KidsPACE Code Signatories
When an organisation or individual becomes a KidsPACE Code signatory, we collect:
account login details
organisation details and contact person details
the signed KidsPACE Code
child safe policies and related documents uploaded to us
whether you are a Dance Arts Alliance (DAA) member, and the name your membership is held under
payment details, where signatory fees apply
We use this information to:
confirm your signatory status
provide access to KidsPACE in Practice and signatory resources
maintain the KidsPACE Signatory Directory
provide support and communicate with you about the signatory program
administer signatory fees, where applicable.
Signatory Directory
Listing on the KidsPACE Signatory Directory is optional. If you choose to be listed, we will publish your organisation name, location and website or contact details, as provided by you. You can ask us to update or remove your listing at any time.
Uploaded documents
We ask that you do not upload documents containing personal information about children. Please remove or redact staff personal details that are not needed for us to review your materials, such as Working With Children Check numbers. KidsPACE Code does not intentionally collect personal information about children.
Sensitive Information
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual's racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
for the primary purpose for which it was obtained
for a secondary purpose that is directly related to the primary purpose
with your consent, or
where required or authorised by law.
Where you tell us you are a DAA member, we collect this information with your consent for the purpose of confirming your signatory pathway.
Third Parties
Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Dance Arts Alliance
Where you become a signatory through your DAA membership, we may confirm your membership and signatory status with Dance Arts Alliance. We share only what is needed to verify your membership and administer the signatory program.
Service Providers and Overseas Storage
We use third-party service providers to operate our website, signatory accounts, forms, email and payments, including Squarespace and Google. These providers may store or process your Personal Information outside Australia, including in the United States. We take reasonable steps to use providers with appropriate privacy and security protections.
Payments
Where signatory fees apply, payments are processed securely by our website's payment provider. KidsPACE Code does not store your credit card details.
Cookies
Our website uses cookies, including those set by Squarespace and Google Analytics. We use this data to understand how you use our website, so we can improve its design and functionality and get the most out of our marketing campaigns. Learn more about how Google uses this data.
Marketing
You may unsubscribe from our mailing and marketing lists at any time by using the unsubscribe link in any email, or by contacting us.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances, including:
to Dance Arts Alliance, as described above
to our service providers, as described above
to third parties where you consent to the use or disclosure, and
where required or authorised by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify it. However, signatory records may be kept for a minimum of 7 years.
Access to your Personal Information
You may access the Personal Information we hold about you, and update or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing.
KidsPACE Code will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information.
To protect your Personal Information, we may require identification from you before releasing the requested information.
Maintaining the Quality of your Personal Information
It is important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up to date. If you find that the information we hold is not up to date or is inaccurate, please let us know as soon as practicable so we can update our records and continue to provide quality services to you.
Policy Updates
This policy may change from time to time. The current version is always available on our website.
Privacy Complaints and Enquiries
If you have any queries or complaints about this Privacy Policy or how we have handled your Personal Information, please contact us at:
KidsPace Code Ltd
enquiries@kidspacecode.org.au
We will respond within 30 days. If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner at www.oaic.gov.au.